Here is the template I use when contacting Alibaba suppliers.  I hope it will be helpful to you.

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Hello, I am [YOUR FULL NAME], purchasing assistant for [YOUR COMPANY NAME].  Our company director has asked me to kindly inquire quotes for quantity [XXX] of your product [PRODUCT DESCRIPTION]. We are a company that sells products related to [INSERT NICHE HERE] and we do over 1.5 million dollars in sales each year. We’re looking to expand our product range and create a profitable partnership between your company and ours. We have been researching different companies in China that manufacture [INSERT ITEM] and we think that your company could be a great supplier for it.  We have a few questions that we would like you to please answer:

    • What types of packaging do you usually use for this product?


    • How long does it take to manufacture once an order has been placed?


    • What is the product-per-unit cost including shipping via Air Express to the United States, ZIP code [INSERT YOUR ZIP CODE]?


    • What methods of payment do you accept for the full-order?


    • Is it possible to put our logo on your product or product packaging?  If so, what is the cost?


We would be very grateful if you would contact us with answers to the above questions as well as any additional policies that we may need to know. We would also like to discuss with you further about doing a sample order for the product. We are hopeful that we can start a mutually beneficial relationship. The email address that you can contact me at is: [OPTIONAL ] Kind Regards, [YOUR FULL NAME] Purchasing Assistant [YOUR COMPANY NAME] [YOUR CITY, {STATE}, COUNTRY]



I won’t get into a detailed explanation of Chinese business culture, but it is better if you do not present yourself as the “boss” or the owner of your company.


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